12 Must-Have Business Templates (With Examples)
Every business sends out the same core documents: a company profile, a brochure, business cards, letterhead, invoices, proposals and more. Below are the 12 must-have business templates, what each one is for, and 32 ready-made examples you can edit with your own logo, colors and text.
Every template on this page:
- An editable, layered design file you can brand with your own logo, colors and text
- Size, page count and software listed under each template
- Print templates are set up in CMYK; the website template is RGB for screens
- Photos in the previews are for display only and are not part of the download.
Contents
- What is a business template?
- The 12 templates at a glance
- 1. Company profile
- 2. Company brochure
- 3. Business card
- 4. Letterhead and stationery set
- 5. Invoice
- 6. Business proposal
- 7. Annual report
- 8. Newsletter
- 9. Desk calendar
- 10. White paper
- 11. Case study
- 12. Website template
- How to choose and customize business templates
- FAQ
What is a business template?
A business template is a pre-designed, editable file for a document a business uses again and again, such as a company profile, invoice, proposal or business card. You replace the logo, colors, text and photos instead of designing the layout from scratch.
Templates save time, but the bigger benefit is consistency: when your card, letterhead, invoice and proposal share the same fonts and colors, clients see one professional brand at every step, from the first meeting to the final invoice.
The 12 templates at a glance
| # | Template | Main use |
|---|---|---|
| 1 | Company profile | Introduce the company to clients, partners and investors |
| 2 | Company brochure | Sell products and services in print |
| 3 | Business card | Share contact details in person |
| 4 | Letterhead and stationery | Official letters, quotes, contracts and mail |
| 5 | Invoice | Bill clients and get paid |
| 6 | Business proposal | Pitch a project and win the work |
| 7 | Annual report | Report the year to shareholders, donors and staff |
| 8 | Newsletter | Keep clients and staff updated |
| 9 | Desk calendar | A year-long promotional gift |
| 10 | White paper | Show expertise and generate B2B leads |
| 11 | Case study | Prove results with a real project |
| 12 | Website template | Your online home page and services |
A new business can start with the first five: the profile, brochure, business card, letterhead and invoice. Add the others as you start pitching, reporting and marketing.
1. Company profile
A company profile introduces your business in a few pages: who you are, what you do, your team, clients and contact details. It is the document you send to new clients, partners, investors and tender committees.
More examples: company profile templates and our company profile format guide.
1. Classic Company Profile
A cream cover with a sepia office photo and a large serif title, followed by dark brown inside pages for the team, services and projects. Warm and traditional for established firms.
A4 · 12 pages · InDesign (INDD, IDML) + PDF
2. Consultant Business
Landscape white pages with sharp red, purple and blue triangles, a world map, charts and team photos. A confident layout for consultancies and service companies.
A4 · 12 pages · InDesign (INDD, IDML) + PDF
3. Business Career
A teal and white design with a city skyline on the cover and a mountain-top quote on the introduction spread. Clean and corporate.
A4 · 12 pages · InDesign (INDD, IDML) + PDF
4. Finance Industry
A black cover with a QR code and dark, high-contrast photo pages for the team and figures. A serious, modern look for finance and investment firms.
A4 · 12 pages · InDesign (INDD, IDML) + PDF
2. Company brochure
A brochure sells a product, a service or the whole company in print. Use a multi-page brochure for a full catalog of services and a bifold or trifold for handouts, events and the reception desk.
More examples: company brochure templates.
5. Creative Business Yellow
A yellow and grey brochure with a tilted building photo on the cover, a contents page, service and product pages and a world map. Bright but businesslike.
A4 · 12 pages · Adobe InDesign
6. Multipurpose Company
A white cover with flowing purple waves and a matching set of inside pages for services, team and testimonials. Easy to adapt to almost any business.
A4 · 12 pages · Adobe InDesign
7. Creative Agency Trifold
A trifold with orange circles, team photos and a 100% satisfaction badge across black and orange panels. A compact handout for agencies.
A4 / US Letter trifold · 2 pages · Adobe InDesign
8. Market Business Bifold
A maroon and red bifold with a businessman photo, a “Market Business Workshop” headline and a join now badge. Good for seminars and workshops.
A4 bifold · 12 pages · Adobe InDesign
3. Business card
Still the fastest way to leave your name, role and contact details with someone. A good card matches your logo and colors and has a clear back side, often with a QR code.
More examples: modern business card templates.
9. Black Matte
Vertical navy cards with a gold logo, a fine geometric line pattern and a QR code on the back. Understated and premium.
90 x 51 mm (2 x 3.5 in) · 0.25 in bleed · Illustrator and Photoshop
10. Art Director
Vertical white cards with small red, yellow and blue triangles and a JK monogram on the back. Playful and creative for designers.
90 x 51 mm (2 x 3.5 in) · 0.25 in bleed · Illustrator and Photoshop
11. Boutique Store
A swirl of gold marble on one side and a clean white serif layout on the other. Elegant for boutiques and beauty brands.
90 x 51 mm (2 x 3.5 in) · 0.25 in bleed · Illustrator and Photoshop
12. Circle Studio Blue and Black
Vertical cards in navy and blue with a round photo cutout and a portrait on the back. A friendly corporate look with room for a photo.
90 x 51 mm (2 x 3.5 in) · 0.25 in bleed · Illustrator and Photoshop
4. Letterhead and stationery set
Letterhead is used for quotes, contracts, cover letters and official letters. A full stationery set adds a matching envelope and business card so everything you send out looks like one brand.
13. Blue Triangle Letterhead
A white page with blue geometric triangles in the top and bottom corners and a sample letter with a signature. Clean and corporate.
A4 (8.27 x 11.69 in) · 0.25 in bleed · AI and EPS, vector
14. Lunar Line Gold Letterhead
White with angled gold and brown bands in two corners and a simple sample letter. A warm, elegant option.
A4 (8.27 x 11.69 in) · 0.25 in bleed · AI and EPS, vector
15. Creative Green Nature Stationery
A green and cream set with leaf illustrations and a lotus logo: letter, envelope and business cards in one style. Suits spas, florists and natural brands.
6 pages: letter, envelope, business card · AI, EPS and PSD
16. Modern Orange Light Stationery
A navy and orange set with a starburst logo: letter, folder-style back, envelope and business cards. A bold corporate identity.
6 pages: letter, envelope, business card · AI, EPS and PSD
5. Invoice
An invoice tells clients what they owe and how to pay. A branded invoice looks more professional than a plain spreadsheet and makes payment details and due dates easy to find.
More examples: invoice design templates.
17. Creative Business Invoice
A beige invoice with a brown item table, orange accents and space for payment methods and terms. Simple and warm.
A4 / US Letter · Illustrator, Photoshop and Word
18. Invoice, Estimate and Brief
A green, orange and purple set of three documents: an invoice, an estimate and a project brief, so quoting and billing look the same.
A4 / US Letter · Illustrator, Photoshop and Word
6. Business proposal
A proposal wins the job. It explains the client’s problem, your solution, timeline, team and price, and ends with terms and a signature page.
More examples: business proposal templates.
19. Green Company Proposal
A dark green cover with a QR code and green and white inside pages for the team, charts and a city photo. Calm and trustworthy.
A4 · 12 pages · Adobe InDesign
20. Creative Business Proposal
A white cover with a maroon block and a “Creative Proposal” headline, and inside pages with maroon panels, a timeline and a pricing table.
A4 · 12 pages · Adobe InDesign
7. Annual report
An annual report sums up the year for shareholders, donors, staff and the public: highlights, financials, projects and plans. Even small companies and nonprofits use a short one.
More examples: annual report templates.
21. Business Green
A teal cover with a gold shape over an office building photo, and inside pages with charts, a world map and highlights in teal and yellow.
A4 · 12 pages · InDesign (INDD, IDML)
22. Company Creative
A purple to blue gradient cover with a portrait in an arch frame, and inside pages for the review, future plans and highlights.
A4 · 12 pages · InDesign (INDD, IDML)
8. Newsletter
A newsletter keeps clients and staff up to date with news, projects, events and offers. Print it, send it as a PDF or use it as an internal update.
More examples: newsletter design templates.
23. Weekly Notice
A white and blue “Weekly Newsletter” front page with a big photo, a contents box and inside pages for news, gallery and the spotlight.
A4 · 12 pages · InDesign and Microsoft Word
24. Business Daily Update
A newspaper-style business newsletter with a bold masthead, barcode, world map and dense article pages, plus a thank-you back page.
A4 · 12 pages · InDesign and Microsoft Word
9. Desk calendar
A branded calendar sits on a client’s desk all year. It is one of the most useful promotional gifts, and doubles as a place to show your products or team.
25. Business Agency Calendar
A desk calendar with office team photos on every month and blue and yellow accent bars. Made for agencies and corporate gifts.
A5 desk calendar · 12 months + cover · Photoshop and XD
26. Modern Business Calendar
Navy months with green diagonal accents and business photos, plus a skyscraper cover. A sharp corporate look.
A5 desk calendar · 12 months + cover · Photoshop and XD
10. White paper
A white paper explains a problem and your approach in depth, with data and charts. B2B companies use it to show expertise and collect leads. See how to structure one in our white paper template guide.
27. Business White Paper
A landscape white paper with a dark navy and orange cover, a skyscraper photo and orange charts and tables inside.
A4 · 12 pages · Adobe InDesign
28. Company Report White Paper
A portrait cover with a team photo framed by an orange and navy shape, and inside pages mixing photos and text columns.
A4 · 12 pages · Adobe InDesign
11. Case study
A case study shows one real project: the client, the problem, what you did and the results. It is the proof that backs up your proposal and website.
29. Blue Caramel Case Study
Two pages in navy and caramel with an office photo, overview and objective sections, and three 50% statistic circles.
2 page layouts · CMYK · Photoshop (PSD)
30. Green Case Study
Two pages in deep green and tan with sections for the client industry, solution, statistics and benefits.
2 page layouts · CMYK · Photoshop (PSD)
12. Website template
Your website works for you around the clock. A template gives you a ready layout for the home, about, services, blog and contact pages that you can hand to a developer or rebuild in your site builder.
For more layouts, see our landing page inspiration.
31. Business Promotion Services
A mint green website with a woman entrepreneur in the hero, service icons, a team section and round progress stats.
1920 px wide, 1140 px grid · Photoshop, XD and Sketch
32. Smart Business Solution
A dark green and white website with a woman on the phone in the hero, a services row, a blog page and a contact page with a map.
1920 px wide, 1140 px grid · Photoshop, XD and Sketch
How to choose and customize business templates
- Pick one visual style for everything. Choose templates with similar fonts, shapes and colors, or restyle them all with your brand colors, so your documents look like a set.
- Check the software first. InDesign files suit multi-page documents; Illustrator and Photoshop suit cards, letterheads and invoices; Word files are easiest for teams without design software. The software is listed under every template above.
- Choose the right size for your country. A4 is standard in most of the world; the US and Canada use US Letter. Several templates above offer both.
- Replace every placeholder. Swap preview photos for your own or licensed stock, and remove sample text, numbers and names.
- Keep a master copy. Save a clean, branded version of each template so the next invoice or proposal takes minutes.
- Print with bleed. Export a print-ready PDF with the bleed included, and ask your printer about paper weight and finish for cards and covers.
Need marketing materials too? See our flyer design templates and certificate templates for awards and staff recognition.
Frequently asked questions
What are the most important business templates?
The core set is a company profile, a brochure, business cards, letterhead, an invoice and a business proposal. Most growing businesses also use an annual report, a newsletter, a calendar, a white paper, case studies and a website template.
What is a business template?
A pre-designed, editable file for a document a business uses often, such as an invoice, proposal or business card. You add your own logo, colors and content instead of designing from scratch.
Are there business templates for my industry?
Yes. Many of the templates above are designed with a sector in mind, such as finance, consulting, agencies, workshops or nature brands, but all of them can be restyled with your own colors and photos for any industry.
Which software do I need to edit these templates?
It depends on the template: Adobe InDesign for most multi-page documents, Illustrator or Photoshop for cards, letterheads and invoices, Microsoft Word for the newsletters and invoices that include a Word file, and Photoshop, XD or Sketch for the website template. Each template lists its software.
Can I use the same template for print and digital?
Yes. Export print templates as a PDF to email or share online, or as a print-ready PDF with bleed for the printer.
Find the right template for your business
Browse all print templates: company profiles, brochures, cards, letterheads, invoices, proposals and more.